Privacy Policy

This privacy policy describes how ESN uses and protects information that you give the ESN when you use the website and/or apply for membership of the society.

If the ESN makes any occasional changes to the privacy policy, this page will be updated with the new information. You should check this page from time to time to ensure that you are happy with any changes. The current policy is effective from 1st January 2019.

How the ESN handles your personal information

The ESN respects the privacy of its members and is committed to ensuring that your privacy is protected. The ESN will hold and use data for administrative purposes and to keep you informed of activities, events and opportunities. If you are asked to provide certain information by which you can be identified when using this website, we guarantee that it will only be used according to this privacy policy.

The ESN will never pass your personal details on to any third parties, except where required by law.

For gerneral users of the website

When you access the ESN website, your browser automatically transmits data to our web server for technical reasons. These include, but are not limited to, the date and time of access, URL of the referring web site, retrieved file, amount of data sent, browser type and version, operating system, and your IP address. This information is stored separately from other data associated with membership. It is not possible for us to assign the data to a specific person. This information is used only for statistical purposes and then deleted.

The ESN website uses SSL/TLS encryption to ensure that the connection between the website and web server is secure and all data is encrypted.

The ESN does not collect or retain personal information about general users of the website. If you send us comments/enquiries via the contact form, your details from the contact form, including the contact details you provided there, will be stored in order to process the request and in case of follow-up questions. We do not share this information with third parties without your consent.


In order to expand the functionality of our website and to make the use more convenient for you, we use cookies. A cookie is a text-only string of information that a website transfers to the cookie folder of the browser on your computer's hard disk so that the website can remember who you are. 

We use the consent management tool CCM19 on our website.

The tool enables you to give consent to data processing via the website, in particular the setting of cookies, and to make use of your right of withdrawal for consent that has already been given.

Data processing serves the purpose of obtaining and documenting the necessary consent to data processing and thus complying with legal obligations.

Cookies can be used. Among other things, the following information is collected and transmitted to CCM19: Date and time of the page view, a random ID, consent status. Our company does not process the data ourselves, the data is stored as a log file. Access to our customers' log files is only possible with prior agreement and the customer's consent. This data will not be passed on to other third parties. Data processing is carried out to fulfill a legal obligation on the basis of Article 6 (1) (c) GDPR. "

Google Analytics

We also collect information automatically via Google Analytics about your visit to our site. This information, with IP anonymisation, is used to help us analyse browsing preferences on our site so that we can regularly improve our website and the information provided on it.

Google Analytics, a web analytics service provided by Google Inc. ("Google") uses cookies, text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. This website uses IP-Masking, in order to ensure an anonymous collection of IP-addresses.

Google will use this information on behalf of the website operator to evaluate your website usage, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator. For more information, see the Google Terms of Use and Privacy Policy.

In addition to disabling cookies, you may prevent the collection of cookie-generated and website-related information by Google, and Google's processing of such data, by downloading and installing the appropriate browser add-on. Alternatively, you can prevent detection by Google Analytics by setting a special opt-out cookie that will prevent future collection of your information when you visit this site.

Google Fonts

To ensure that fonts used on this website are uniform, this website uses so-called web fonts provided by Google. When you access a page on our website, your browser will load the required web fonts into your browser cache to correctly display text and fonts.

To do this, the browser you use will have to establish a connection with Google's servers. As a result, Google will learn that your IP address was used to access our website. The use of Google Fonts is based on our interest in presenting our online content in a uniform and appealing way. According to Article 6 Section 1 of the EU GDPR, this is a legitimate interest.

If your browser does not support web fonts, a standard font installed on your computer will be used. For more information on Google Fonts, please read the
Frequently Asked Questions.

Google Maps

Via an Application Programming Interface (API), this website uses the mapping service Google Maps. The provider is Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. To enable the use of the Google Maps features, your IP address must be stored. As a rule, this information is transferred to one of Google’s servers in the United States, where it is archived. The operator of this website has no control over the data transfer.

We use Google Maps to present our online content in an appealing manner and to make the locations disclosed on our website easy to find. This constitutes a legitimate interest as defined in Article 6 Section 1 of the EU GDPR.

For further information regarding Google’s privacy policy, please consult their Data Privacy Declaration.

Social Plugins (Facebook / Twitter)


The ESN website uses social plugins from the social network, which is operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA ("Facebook"). The social plugins are marked with a Facebook logo, a "thumbs up" sign or the addition "Facebook Social Plugin". Documentation and the design of the various social plugins can be viewed in the developer area of Facebook.

When you visit a page on our website that contains such a plugin, your browser establishes a direct connection to the Facebook servers. The content of the social plugin is transmitted by Facebook directly to your browser and incorporated by this into the website.

Thus, we have no influence on the extent of the data collected by Facebook with the help of this social plugin. By integrating the plugins, Facebook receives the information that you have accessed the corresponding page of our website. If you are logged in to Facebook, Facebook can assign the visit to your Facebook profile. If you interact with the social plugins, for example, press the "Like" button or leave a comment, the information is transmitted from your browser directly to Facebook and stored there. If you are not a member of Facebook, there is still the possibility that Facebook will find out and save your IP address.

The purpose and scope of the data collection and the further processing and use of the data by Facebook as well as the related rights and setting options to protect your privacy, can be viewed in the data use guidelines of Facebook.

If you are a Facebook member and you do not want Facebook to collect data from you via our website and link it to your member data stored on Facebook, you must log out of Facebook before visiting our website and delete cookies on your system, if applicable. In addition, it is possible to prevent the function of social plugins with browser extensions such as the Facebook Blocker.

Twitter Buttons

The ESN website uses buttons of the microblogging service, which is operated by Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA ("Twitter"). The buttons are marked with a Twitter logo and terms such as "Twitter", "Follow" or "Tweet". With the help of the buttons it is possible to share an article or a page of our website on Twitter or to follow us on Twitter.

When you visit a page on our website that contains such a button, your browser establishes a direct connection to the Twitter servers. The content of the Twitter buttons is transmitted by Twitter directly to your browser and incorporated by the latter into the website.

We therefore have no influence on the extent of the data that Twitter collects with the help of this button. By integrating the buttons, Twitter receives the information that you have accessed the corresponding page of our website. If you are logged in to Twitter, Twitter can assign the visit to your Twitter profile. If you interact with the buttons, for example, press the "Follow" button or send a tweet, the corresponding information is transmitted directly from your browser to Twitter and stored there. If you are not a member of Twitter, there is still the possibility that Twitter will find out and save your IP address.

The purpose and scope of the data collection and the further processing and use of the data by Twitter as well as the related rights and setting options for the protection of your privacy, can be found in the privacy policy of Twitter.

If you are a Twitter member and do not want Twitter to collect information from you through our website and associate it with your member information stored on Twitter, you must log out of Twitter prior to visiting our website and, if necessary, delete cookies on your system through Twitter.


Our website uses plug-ins of the YouTube platform, which is being operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. We use YouTube in the expanded data protection mode. According to YouTube, this mode ensures that YouTube does not store any information about visitors to this website before they watch the video.

Nevertheless, this does not necessarily mean that the sharing of data with YouTube partners can be ruled out as a result of the expanded data protection mode. For instance, regardless of whether you are watching a video, YouTube will always establish a connection with the Google DoubleClick network. As soon as you start to play a YouTube video on our website, a connection to YouTube's servers will be established. As a result, the YouTube server will be notified, which of our pages you have visited. If you are logged into your YouTube account while you visit our site, you enable YouTube to directly allocate your browsing patterns to your personal profile. You have the option to prevent this by logging out of your YouTube account.

Furthermore, after you have started to play a video, YouTube will be able to place various cookies on your device. With the assistance of these cookies, YouTube will be able to obtain information about our website visitor. Among other things, this information will be used to generate video statistics with the aim of improving the user friendliness of the site and to prevent attempts to commit fraud. These cookies will stay on your device until you delete them. Under certain circumstances, additional data processing transactions may be triggered after you have started to play a YouTube video, which are beyond our control.

The use of YouTube is based on our interest in presenting our online content in an appealing manner. Pursuant to Article 6 Section 1 of the EU GDPR, this is a legitimate interest. For more information on how YouTube handles user data, please consult the YouTube Data Privacy Policy.

Links to other websites

The ESN website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over those other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

For members / membership applications

Why we collect information

The ESN collects your personal information for the administration of your membership, to enable us to send you email correspondence with information about meetings, society matters and to make you aware of any new services, job opportunities. Occasionally, we will make you aware of relevant general announcements, requests for help that we have received. If you do not want to receive e-mails from us in the future please let us know via the Contact Form on the website or by sending an e-mail to the Secretary, Eric Grenier (

What information we collect

The types of personal information we collect include your title, first name, surname, contact details (telephone, fax, street address, email address) and a mailing address. We may also collect information relating to your employment, for example: the name of your institution, your job title, areas of interest / expertise.

What we do with the information we collect

We use this information for membership administration and accounting purposes and to contact you by e-mail about ESN activities, including sending you the ESN Newsletter (Nematology News) and details about the Society's meetings and events.

We do not disclose your information to any third parties.

Controlling your information

ESN members can amend much of their information by logging into their account using their email and password.

You may request details of all personal information which we hold about you covered by General Data Protection Regulation (GDPR). If you would like a copy of the information held on you, please contact us via the website Contact Form or e-mail the secretary Eric Grenier (

If you believe that any information we are holding on you is incorrect, incomplete, or out-dated, please contact us as soon as possible, as above. We will promptly correct any information found to be incorrect.

Online payments

Any information provided by you in connection with any online transaction i.e. your credit or debit card numbers, expiry date and billing or delivery address is used to process the transaction. These details are not stored by the ESN.

When making subscription payments online with a credit/debit card or PayPal account, you will be transferred to the PayPal secure payment servers to enter your financial information. By doing so, the ESN does not have access to your financial details. PayPal is required to comply with the Payment Card Industry Data Security Standard (PCI DSS) guidelines and has been fully compliant for a number of years. PayPal helps protect your credit card information with industry-leading security and fraud prevention systems. When you make a payment via PayPal, your financial information is never shared with the ESN.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we believe we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.